Time tracking: log, edit and spot overruns

Every entry in Syncro is linked to a task, a date and a person. It tells you how much was worked, how much was estimated and where the overrun is: no spreadsheets needed.

Syncro distinguishes three ideas: estimated (what you think the task will cost), planned (the slot you reserve in the weekly planner, if you use it) and logged (what you actually worked).

Where to log hours

You have two entry points, both require project membership:

• Reports → Log hours: button at the top right of Reports. It opens a dialog where you can pick any task from your projects. Fastest if you log several tasks in a row.
• Calendar → Day: open the project Calendar, click a day and use Add hours in the day detail. The date comes pre-filled.
• From the task: on the Kanban or backlog, open the task and use the clock icon when available.

If you're not a member you'll see You don't belong to this project and you won't be able to save.

The time entry dialog

The dialog is the same in Reports and Calendar:

Click Save and the entry appears instantly in Reports and Calendar. If you leave hours empty you'll see Hours are required; if you exceed 24, Maximum 24 hours.

Edit and delete

• Edit: in Reports click the pencil on the row or in Calendar → My time click the entry. The same dialog opens with data loaded. You can change task, date, hours and note. The task deviation is recalculated on save.
• Delete: trash on the row → confirm → entry disappears and the day total updates. No recycle bin.

You can only edit or delete your own entries, unless you're a project owner or admin, who can manage anyone's. If you lack permission you'll see You don't have permission to manage this entry.

Estimated vs. actual per task

When editing a task you'll see Estimated hours. That number is your baseline budget for the task:

• Syncro sums all entries for that task as invested.
• It computes deviation = invested − estimated and % invested = invested / estimated × 100. If there's no estimate, there's no deviation.
• In Calendar → Team and the expanded card you'll see Estimated 8h · Invested 10.5h · Deviation +2.5h (131%). Over 100% is highlighted so you don't miss it.

There's no separate "total project budget" field in Settings. The project budget is the sum of estimated hours of its tasks. Filter by project and client in Reports to see it. If you bill by the hour, that total is your reference for remaining hours.

Who can do what

If the task doesn't belong to the project you'll see Task doesn't belong to the project.

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Tip: Log daily at the end of the day with a short note. If you wait until Friday you'll forget nuances and your deviation will stop being reliable. Review the estimate whenever deviation exceeds 20%, or the client will notice before you do.

Keep going: see the rollup in Hours reports and revisit how project, client, tasks and backlog fit together if you're unsure where things live.