Product/Team & Roles4 min

Team: members & roles

Invite by email, understand what each role can do and manage your team without surprises.

Each project has its own team. It's not a global user role: you are a member of each project with a different role. You can be OWNER in one and MEMBER in another.

These permissions apply on the board and also when an AI agent acts on your behalf.

The three roles

Role	Badge in the app	What they can do
Owner (OWNER)	Blue badge with light background	Everything. Creates, renames and deletes boards and columns, edits project name and description, invites with any role, changes roles, removes members and is the only one who can delete the project.
Admin (ADMIN)	Amber badge	Almost everything. Manages boards, columns and tasks, invites and removes members but only as member, edits project name and description. Cannot change roles or delete the project.
Member (MEMBER)	Grey badge	Participates. Creates and moves tasks, edits those assigned to them or created by them, comments and logs time. Can assign tasks to themselves, but not to other people. Cannot touch boards, columns or manage the team.

You'll see the badges exactly as in Team and the member list.

Quick matrix

Action	OWNER	ADMIN	MEMBER
Create / rename / delete board	Yes	Yes	No: disabled button with tooltip
Create / rename / delete column	Yes	Yes	No
Change project status (Active/Paused…)	Yes	Yes	No
Invite members	Any role	Only MEMBER	No
Change another member's role	Yes	No	No
Remove member from project	Yes	Yes	No
Create / move / edit task	Yes	Yes	Yes
Assign a task to yourself	Yes	Yes	Yes
Assign a task to someone else	Yes	Yes	No: only to yourself
Delete task	Yes	Yes	No
Delete project	Yes	No	No

Fine print: you cannot change your own role and you cannot demote another OWNER.

Invite by email

Go to Team (from the project sidebar).
At the top you'll see the Add member form: type the email and pick the role. If you're ADMIN you'll only see MEMBER.
Click Add member.

What happens next:

Syncro sends an email with a link to join. The invitation expires in 7 days.
Meanwhile you'll see it in Pending invitations with the email, role and two actions: Resend and Revoke.
If the email is already a member you'll see Already a member. If the user doesn't have a Syncro account yet, they still get the email and upon signing up they join straight into the project.

Tip: Invite with the lowest role the person actually needs. It's easier to promote to admin later than to fix an extra owner.

Change role or remove someone

In the member list each row shows the avatar, name and role badge. Click the role to change it (owners only) or Remove to take them out of the project.

A removed member loses access instantly, but their tasks, comments and activity are kept: work is not deleted.
If you remove by mistake, you'll need to invite them again.
When you change a role, the person gets an automatic email notifying the change.

Where permissions show up in the UI

If you don't have permission, buttons appear disabled and you'll see a notice on hover like Only owners and admins can create boards or Only owners and admins can delete columns.

Tip: Use OWNER for only 1–2 founders. If everyone is OWNER, no one can be revoked and role changes become impossible to control. Keep coordinators as ADMIN and the rest as MEMBER.

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